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Executive Assistant

COUNTRYUnited States
CONTRACT TYPELong Term-At will
DIVISION Intelligent Exterior Systems


To provide members of the Industrial and Manufacturing Engineering team administrative and technical support.


Main Activities

  • Manage department budget and reporting for finance, work with finance to reconcile monthly report.
  • Manage and create monthly division level management review (finance, technical, planning)
  • Create and distribute milestone presentations (program status/completion/deep red points) for all milestone reviews with management.
  • Maintain department salary and headcount—official communications to France, and other technical centers.
  • Manage yearly strat plan budget process with department heads
  • Track recruitment requests
  • Manage group hours consumption/control SAP project hours charged for Engineering cost centers
  • Office key user for SAP, Keops, and Microsoft Office
  • Manage department director schedule/agenda and meeting calendar
  • Manage expense reporting for department director/managers (as time allows)
  • Manage travel for department director/manager
  • Support the Industrial and Manufacturing Engineering Director in the department management meeting: scheduling and organizing travel and agenda, meeting, events and conferences.
  • Prepare and update monthly reports, headcount reporting and organizational charts
  • Work with finance to maintain and track budget reporting
  • Manage purchase order requests for department
  • Support all administrative tasks for Industrial and Manufacturing Engineering department (DAI, PAMS, Keops, QUAD, Milestones, Launch Readiness and Design Review), coordinate office supplies and shipping requests.
  • Support the budget preparation for the Industrial and Manufacturing Engineering department.
  • Manage hours (PAMS) reporting, capturing budgeted hours versus actual hours



  • Ability to multitask
  • Solid knowledge of Microsoft Office
  • Effective written and oral communication skills
  • Good organizational skills
  • Ability to work in a team environment


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